THE TERMS & CONDITIONS
COMPULSORY TERMS AND CONDITIONS
above fee includes a hardbound proceedings book (with its soft copy on a CD or in a USB), lunches,
coffee break and closing banquet.
additional banquet dinner ticket is $50. Cost for an additional copy of
the proceedings (including CD) is $100.
observe the relevant registration deadlines. Registration fees depend on
the date your payment is received and will be adjusted accordingly if the
payment is not received by the relevant deadline. This registration will
be accepted only after full payment confirmed.
Service confirmation emails
120 minutes from your successful registration, you will receive a service
confirmation letter (to the email address you provided) from the online
registration system to state that your registration is successful (although the
registration fee has not arrived the conference account yet). We are not
responsible in case you do not receive the confirmation email due to incorrect email
address provided. Please double-check this information before making your
you have any questions and complaints about the details in the service
confirmation email, please send an email to firstname.lastname@example.org as soon as possible. We only accept grievances sent by emails. After 120
minutes from your successful payment, if we do not receive any emails from you,
it is considered that our all responsibilities are completed. We do not accept
any complaints or grievances after the above period.
- We do not support and will not be responsible in case we have sent a
confirmation code to your email address, but for some reasons, you do not show
up at the event. The email for confirmation code may go into your inbox or spam,
please kindly check your inbox or spam before contacting us.
will send a confirmation email to customers right after we received full
payment (i.e., the registration fee is successfully transferred into the
conference account). Customers are required to inform to the Secretariat if
they do not receive confirmation email from the Secretariat within 5 days from
the date of successful registration. We are not responsible for any delay/loss
caused by receiving late notification information from customers.
Terms for group registration and discount
group registration will get 25 % discount only for online application if this
group belongs to one type of registrants, and completes payment for 4 members or more.
case registrants are not in the same group, they will not get 25 % discount for
all cases, registrants will not get 25 %
discount when transferring money if they apply more than one method of payment.
- Vietnamese student is required to submit his/her student ID card or a
letter from his/her supervisor
to prove his/her student status.
fee will be free for 100 young scientists of accepted papers who were born
after Nov 28th,
1984 . The list will be released
after getting approved by the Organizing
Please contact Secretariat Committee via email email@example.com for supports and guidance.
The cancellation policies
the cancellation occurs within 2 months before the conference date, the
cancellation fee will be 50% of the total cost.
the cancellation occurs within 01 month before the conference date, the
cancellation fee will be 70% of the total cost.
the cancellation occurs after November 15, 2019, the cancellation fee will be
100% of the total cost.
Please be noted
that all cancellations must officially be sent to the Secretariat via email: firstname.lastname@example.org. After receiving a cancellation confirmed email for
participating in GEOTEC HANOI 2019 conference, the Secretariat will check again
and refund for customers as the above policies.
Please note that registers are responsible for
service fee that may be incurred. Upon receipt of your transfer on
our account your registration will be finalised and a confirmation e-mail
will be sent to you. If the amount transferred to the GEOTEC HANOI 2019 account does
not correspond to the amount stated on the registration form, your
registration will be regarded as incomplete.
Terms for privacy
The Secretariat has
the right to disclose the personal information of customers to partners of the
Organising Committee (inside and outside Vietnam), including employees of the
Organising Committee, trusted representatives of the Organizers (if any), for
those whose need to know / involve (if any). They have the right to access this
information to perform the service (including customer service and internal
investigation (audit / compliance) and for the benefit of customers.
Account name: FECON CORPORATION, Vietnam
Account number: 0301000311772
SWIFT code: BFTVVNVX
Name of the bank:
Joint Stock Commercial Bank for Foreign Trade of Vietnam (Vietcombank)_
Hoan Kiem Branch
Address of the
bank: 23, Phan Chu Trinh Street, Hoan Kiem District, Hanoi, Vietnam
***The above fee includes VAT 10% ***
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In case of
force majeure, such as a war, strike, riot, crime (like terror actions),
fire, hurricane, flooding, earthquake, volcanic eruption, sudden epidemics,
etc.), the event will be cancelled. The registration fee will not be
refunded. The organizer is not liable for any direct or indirect damages,
which arise registered participants due to cancellation of the event.